Handover of company records

When a company enters liquidation, the directors and officers are under a legal duty to deliver up all books, records, and assets of the company to the appointed Insolvency Practitioner (IP). This obligation arises under Sections 208 and 235 of the Insolvency Act 1986.

The purpose of this requirement is to allow the IP to:
• Establish the company’s financial position
• Identify and realise company assets for the benefit of creditors
• Investigate the conduct of directors and causes of failure
• Ensure statutory compliance

Delivery Instructions
Please deliver all company records to either our Sutton or Weybridge office, and ensure you confirm the delivery location in advance.

Weybridge Office	Sutton Office
15 Horizon Business Village 1 Brooklands Road Weybridge, Surrey KT13 0TJ	Allen House 1 Westmead Road Sutton, Surrey SM1 4LA

IMPORTANT: Please note that our offices are CLOSED on Fridays. Do NOT attempt delivery on a Friday.

Records to be Handed over

Company Statutory & Legal Records

Certificate of incorporation & name change certificates

Memorandum & Articles of Association

Statutory registers (members, directors, charges, allotments, transfers)

Share certificates & shareholder agreements

Board minutes & shareholder resolutions

Details of litigation/disputes

Licences, permits, accreditations

Accounting & Financial Records

Annual statutory accounts & tax returns

Trial balance, management accounts, aged debtor/creditor lists

General ledger, cashbook, petty cash records

Sales & purchase ledgers

VAT returns & HMRC correspondence

PAYE/NIC records, payroll journals, P60s/P45s

Corporation tax computations & communications

Loan agreements, overdraft facilities, HP/lease agreements

Dividend records (if applicable)

Business & Commercial Records

Customer & supplier contracts

Sales invoices, purchase invoices, credit notes

Debtors list (with contact details)

Creditors list (all outstanding liabilities)

Lease agreements (property, equipment, vehicles)

Insurance policies & claims history

Stock and inventory records

Asset register (plant, machinery, IT, vehicles, fixtures)

Banking Records

Bank statements (all accounts)

Cheque stubs, paying-in books

Merchant account / card processing records

Employee & HR Records

Staff contracts, handbook, policies

Employee contact details & payroll records

Redundancy consultation paperwork (if any)

Pension scheme details

Holiday pay & wage records

Digital & Miscellaneous

Access to accounting software (Sage, Xero, QuickBooks, etc.)

Cloud storage logins (Dropbox, Google Drive, SharePoint, etc.)

Email server/website/domain logins

Company social media logins

IT equipment passwords (laptops, servers, mobiles)